Imagine you have a list of ideas you and your team came up with. Now you need to pick one. Or prioritize them. How would you go about doing it? The technique described below will help save you time.
The technique is very simple and based on the Agile routine called "Prioritization Poker." It is designed to, well, make prioritization of any ideas by a group of people as time efficient and emotion free as possible.
To throw around some numbers: Once the technique is mastered, it will take less than ten minutes for a group of five people to prioritize a list of ten ideas. Impressive compared to hours spent pointing fingers!
Let's dive right in.
What do you need to start:
Steps to follow:
Your team in a room with no interruptions
A list of ideas, features, design decisions, or other line items you will be prioritizing (we will be calling them "ideas" going forward)
A set of large stickers or index cards
A surface (wall, whiteboard, large table) where you can arrange the stickers or index cards
Pens and paper for the team members to use to vote
Write the ideas you need to prioritize on stickers or index cards. Write a unique number at the corner of each card.
Put the cards or stickers on a surface (whiteboard, table) arranged at the top, next to each other in random order.
Review each of the written ideas with the team to ensure everybody is prioritizing the same ideas!
Ask each person to vote -- to write down a number (remember that unique number at the corner of each card?) of an idea they think has lowest priority. Ask participants not to show or share what they wrote.
Ask everyone to hand you the written numbers. An idea mentioned more than once must be moved to the bottom of the surface.
Repeat steps 4 and 5 until ideas are prioritized. On each iteration, only ideas remaining at the top are in the voting. Also, on each iteration the ideas voted down are moved above the ideas voted down in previous iteration.
That's pretty much it.
The technique works best if the number of people participating in voting is greater than number of ideas to prioritize. If that is not the case, you might find a situation (especially on the first iteration) where none of the ideas is voted down by more than one person.
If this situation occurs, you have two choices:
If the number of people participating is less than the number of ideas needing prioritization, just move all
voted-down ideas to the bottom.
If the number of people participating is comparable to the number of ideas needing prioritization, then your team is not ready
to make the decision. You can either take more time to discuss the ideas with the team or make an executive decision.